How to Create and Send an Addendum Agreement for e-Signatures

🔵 How to Create and Send an Addendum Agreement for e-Signatures

Here we cover how to update contract terms and generate an addendum agreement for a seller or disposition deal. It ensures the revised terms are mapped correctly, reviewed, and sent for e-signature.

Key Steps

1. Open the correct deal in Opportunities 0:18

• Go to Opportunities and locate the active deal.

• Confirm the deal is in the correct stage (the transcript example shows a deal currently in Dispo).

• Verify you are editing the correct transaction before making any contract changes.

2. Navigate to the Acquisitions tab and open the Purchase Contract Engine 0:28

• Click the Acquisitions tab for the deal.

• Scroll to and open the Purchase Contract Engine.

• Use this area to access the original contract details and prepare the addendum.

3. Update the addendum terms and conditions 0:48

• Locate the Addendum Terms and Conditions section.

• Enter the revised contract language that needs to change.

• Examples of changes may include:

  • Title company update

  • Purchase price adjustment

  • Close of escrow terms

• Make sure the new language is clear and specific to the change being made.

4. Save the updated addendum language 1:24

• After entering the revised terms, confirm the information is correct.

• In the transcript example, the title company details were updated to include:

  • Title company name

  • Address

  • Escrow officer

• Save or update the contract engine so the addendum can be generated from the new terms.

5. Generate the addendum agreement 1:36

• From the Agreement Generator, select Addendum Agreement.

• This action creates the addendum document based on the updated terms.

• Confirm the system generates the document successfully.

6. Wait for the document to appear in Contracts/Documents 2:07

• The addendum will be sent to the Contracts tab under Documents and Contracts.

• Allow about one minute for the document to populate.

• Look for the document labeled Purchase Agreement Addendum.

7. Open and review the draft addendum 2:19

• Click the addendum document once it appears.

• Review the draft to confirm:

  • The updated clause is included

  • The original purchase agreement terms remain unchanged where appropriate

  • The seller information is mapped correctly

• Verify the document is ready for signature.

8. Add recipients if needed and send the addendum 2:48

• If additional signers are required, use the Add Recipients option.

• Select recipients from the dropdown and confirm the signing order if applicable.

• If no additional recipients are needed, proceed to send the document.

• Use the e-signature workflow to distribute the addendum.

9. Confirm the addendum has been sent 3:11

• Verify the addendum was successfully sent.

• Check that the document status reflects the outgoing signature request.

• Use the same process for both seller-side and dispo-side addendums.

Cautionary Notes

• Do not generate the addendum before confirming the correct deal and stage are open.

• Ensure the revised terms are accurate; errors in title company details, pricing, or escrow instructions can delay closing.

• Allow time for the document to sync into the Contracts tab before attempting to open it.

• Review the draft carefully to confirm the original agreement terms remain intact except for the intended changes.

• If additional recipients are required, make sure they are added before sending, since changes after sending may require reissuing the document.

Tips for Efficiency

• Keep a standard template of common addendum changes (title company, price, closing date) to speed up editing.

• Double-check recipient roles before sending to avoid rework.

• Use the mapped fields in the agreement generator to reduce manual entry errors.

• Wait the full minute for the document to appear before refreshing repeatedly.

• Apply the same workflow consistently for seller and dispo transactions to keep the process uniform.